Fulfillment by Amazon (FBA) is the most popular fulfillment option for Amazon Sellers and Vendors; it provides a level of convenience for merchants in addition to being trusted by customers as a fast and effective shipping method.
However, if not handled properly, Amazon FBA returns can eat away at your profits (and time) in the long run. Too many returns or defective items can also negatively impact your Seller Rating.
Here’s a quick look at common issues associated with FBA returns, how to address them, and why a third-party logistics (3PL) provider might be a better alternative for your business.
Amazon’s FBA return policy
When a customer requests a refund of an FBA-fulfilled item, Amazon notifies the seller via email, and funds from that sale are put on hold pending the customer’s return of the item to the fulfillment center.
Amazon inspects each item that a customer sends back to a fulfillment center to determine whether the product is:
- “Sellable” and returned to your active inventory, or
- “Unsellable” due to damage or defect and removed from your inventory
In the case that your product is returned and deemed “unsellable” due to being defective or damaged, Amazon has to decide who is responsible for the damage before deciding whether the customer or the merchant is reimbursed.
In the scenario that a customer returns an item and Amazon refunds their order, your seller account will be charged for the value of that refund.
Merchants are only eligible for reimbursements if the customer fails to return the item to the fulfillment center or if the item was determined to be damaged while under Amazon’s control.
It’s important to note that official FBA returns policy states that Amazon is not responsible for reimbursing merchants if the product is damaged (or no longer in a “new” condition due to being opened) by a customer.
Amazon FBA return fees
The reality is that Amazon’s lenient returns policy usually rules in favor of the customer — and in those cases, the seller is responsible for paying the fees for the return.
At CPC Strategy we call this the “triple hit” — the shipping fee, the restocking fee, and a returns processing fee.
Merchants are responsible for paying the shipping fees whenever a customer returns a product to the fulfillment center.
Returns processing fee
Amazon also charges a processing fee to Sellers for items in the following categories:
In cases where a returned item has been opened, Amazon may charge the customer a 20% restocking fee which will be credited to your Seller account.
However, if you’ve already received a reimbursement for the returned item (because it was damaged under Amazon’s control), then you will not receive the restocking fee credit.
Top 3 considerations for FBA returns
FBA-fulfilled item returns can have several different outcomes depending on the circumstances.
The merchant can be charged for either a reimbursement to the customer or a processing fee for placing the return back into inventory. In other cases, the merchant may be reimbursed if the customer fails to complete the return or if Amazon is at fault for a damaged product.
To determine which party is charged what during an FBA return, there are several considerations taken into account.
Was the product returned by the customer?
Amazon customers can return most products within 30 days after delivery. When a customer requests to a return an item, they have up to 45 days to have it delivered to a fulfillment center, which then Amazon will evaluate whether the item is “sellable” or “unsellable.”
If a product requested for return does not arrive at Amazon’s fulfillment center within that 45-day window, Amazon charges the customer and reimburses the seller.
Discovering the issue with the product
Once the customer completes the return by having the item delivered to a fulfillment center, Amazon then determines whether the item is in a “sellable” or “unsellable” condition.
- If there are no apparent defects or damage, the item is considered “sellable” and returned to your inventory.
- If the item is damaged or defective, Amazon will then work to evaluate who was responsible for the damage.
- If the item is determined to have been damaged while in Amazon’s fulfillment center or by a carrier service, then the merchant is eligible for a refund.
In the case that item was damaged by the customer (or simply opened and no longer in new condition), then the merchant is debited with the customer’s reimbursement.
You can view all information regarding returns by logging into Seller Central and navigating to Reports > Fulfillment > Returns.
Communicating with Amazon
What if a customer claims an item is defective when it’s actually not?
In some cases, a customer may mistakenly (or purposely for a free return) claim that your product is defective when it truly isn’t.
You can request a removal order to inspect the product yourself and if you can determine (and document) that the item was wrongly flagged as defective, then you can open a support ticket to dispute the defective item claim with Amazon.
You can open a support ticket within Seller Central by clicking on Help in the top right corner and then navigating to Contact Us in the new window.
4 common issues with FBA returns
There are several circumstances that can complicate Amazon’s FBA return process — here are the most frequent issues that merchants experience.
1. The product wasn’t returned
Customers have 45 days to return a product to the fulfillment center after requesting a return. However, some customers may fail to return a product after the 45-day window.
2. Amazon never reimbursed you
In the case that a customer fails to return an item 45 days after requesting a return, Amazon will charge the customer and is supposed reimburse the merchant.
If you notice that you have not been reimbursed after that 45-day period with no return found within your returns report, then it’s possible Amazon didn’t complete the return on their end and failed to reimburse you.
3. Amazon is ignoring you
While we’d like to think that Amazon would never ignore you, it’s possible that delays or lost communication can contribute to a return not being resolved.
4. Customer returned a damaged product.
A damaged or defective product is no longer sellable, and in most cases under Amazon’s FBA policy, the merchant has to eat the cost.
If you want to inspect the product yourself, you can request a removal order to have the item returned to you.
How to resolve FBA returns issues
Incomplete returns by the customer, failed reimbursements, lack of communication, and damaged products can all complicate the FBA return process.
The good news is that once you’ve identified the problem, you can take a few steps to solve most of the issues with FBA returns.
Track the return
The most important way to avoid potential problems is to track your return and manage your communication with Amazon.
- Open the refund notification email from Amazon and copy the order number.
- In Seller Central navigate to Orders > Manage Orders > Advanced.
- Enter the order number from the refund notification email into the Search field.
- You can now see which items have been returned.
In the case that the item is in sellable condition, you may want to confirm that the item has been placed back into your active inventory.
How to confirm that a returned item has been placed back into your inventory:
- Copy the ASIN number of the returned item and navigate to Inventory > Manage FBA Inventory.
- Enter the ASIN into the Search field. You should now be able to see whether the order was returned to your active inventory. If you don’t see your product, try selecting Include Archived Items.
To view your FBA returns, navigate to Reports > Fulfillment > Customer Concessions > FBA Returns.
Confirm receipt of refund
Customers should receive an immediate receipt of refund once they’ve initiated a return.
If your customer claims they have still not received a refund, consider opening a support ticket within Seller Central.
Monitor your Seller Central account
It’s easy to miss notification emails in your flooded inbox. It’s a best practice to regularly check all of your returns within Seller Central — especially if you are a high-volume seller.
To view your FBA returns, navigate to Reports > Fulfillment > Customer Concessions > FBA Returns.
How a 3PL streamlines the returns process
Solely relying on Amazon FBA for order fulfillment and returns can be great for those just starting out or those for whom an authentic, consistent brand experience is not your most pressing concern. As your business matures or as you begin selling on other channels, you’ll want to streamline the returns process and have more control over your returned inventory.
This is where a third-party logistics provider like ShipBob comes in. They can save you time with a more efficient interface for managing fulfillment, returns, inventory, and communication with your customers — without compromising your brand.
Here’s a quick look at how outsourcing fulfillment to a 3PL like ShipBob can solve the many pain points associated with ecommerce returns.
This includes the option to provide customers with prepaid return labels, share return tracking information, and even add integrations that will automatically text return and refund updates to customers.
ShipBob offers an intuitive dashboard with a designated ‘Returns’ section that makes returns easy to track and manage. Merchants can track the status of any return from Awaiting to Processing to Complete or view all returns data from a birds-eye view.
You can then see whether the inventory has been restocked, disposed of, or sent back to you based on your preferences.
Inventory management options
When your customer’s items are returned to ShipBob’s fulfillment centers, you can choose to have the items restocked, held and then forwarded to you, or disposed of. If you tag your return order as restock, ShipBob will return the items to your inventory to be resold.
If you choose not to have a return restocked, ShipBob will hold the items for you until you choose to have them forwarded to you, disposed of, or restocked. If you need to do extensive quality checks on returned items, having them forwarded to you is the best choice.
Finally, if you mark a return for disposal — for example, if items are defective or damaged — the items will be recycled within 48 hours of being received by the ecommerce fulfillment center.
These options help you manage returns and returned inventory efficiently and with transparency that Amazon FBA processes often lack.
By now, I’m sure you’ve realized that FBA returns can eat up a lot of time — and failing to take action with each return can cause you to lose out on potential reimbursements as well as unwarranted hits to your seller rating.
Every seller needs to monitor their returns and keep track of reimbursements — which can become a tedious task if you are managing more than $25,000 in transactions per month. That’s why it may make more sense to automate these processes with a third-party logistics provider like ShipBob.