Stock Availability Guide

Not knowing how much stock you have available at any time can lead to higher logistics costs and profit loss.

Fortunately, there are ways to improve your inventory management process, so you can know how much stock you have to meet demand, grow your business, and maintain a healthy supply chain. 

In this article, we will cover:

• Roadblocks to improving stock availability 
• 6 ways to improve stock availability
• How partnering with 3PL like ShipBob can help 

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Stock availability: Why it matters for your ecommerce supply chain

Stock availability refers to knowing how much ecommerce inventory is in stock to meet customer demand. In today’s complex and dynamic retail environment, real-time stock availability management helps optimise inventory levels, reduce costs, and improve profitability.

As ecommerce supply chains become more complex with the rise of on-demand logistics, advanced technology and automation tools are used to enhance inventory visibility by offering real-time inventory tracking capabilities.

This allows businesses to expand into different sales channels and split inventory across distribution centres effectively. 

4 stock availability challenges for ecommerce stores

The most common challenges that online retailers face is real-time visibility into stock levels — especially as they expand their logistics operations. Here are common challenges online businesses face when it comes to understanding stock availability. 

1. Increased inventory carrying costs

Carrying costs makes up about 30% of total inventory costs and will depend on your storage needs, the number of SKUs you sell, where you geographically store inventory, your inventory turnover rate, and whether you keep fulfilment in-house or outsource it.

To ensure there is always enough stock to meet demand, it’s not uncommon for online brands to overstock. But when excess inventory doesn’t get sold, you risk paying to store what’s known as “dead stock” or inventory that becomes unsellable (damaged, expired, or outdated).  

The investment spent on carrying costs can be used in other areas of your business that don’t stunt business growth. That’s why it’s important to know how much inventory you have available at all times, so you determine when it’s time to restock inventory.

2. Slow inventory turnover

Failure to have the right stock availability to fulfil customer orders means you could record lower sale numbers and having a low inventory turnover rate (meaning you are not selling through inventory fast enough). In most cases, an inventory turnover ratio of 2 to 4 is ideal, and it indicates that how frequently you restock covers your average sales cycle. 

Knowing how much inventory you need to purchase before customer orders come in ensures you always have enough to meet demand. But it’s a challenge to understand how much inventory is needed without visibility into stock levels. That’s why it’s important to implement tools and processes to provide full visibility into inventory in real time.

3. Regular stockouts

If you lack inventory visibility, you run the risk of stockouts, which causes delays in retail fulfilment or worse — lost customers, canceled orders, and negative online customer reviews.

Underestimating customer demand, not planning for major supplier delays, or having a lack of funds to purchase new inventory can all lead to products being out of stock. However, having visibility into stock availability provides insights to help better prepare for the unexpected.

To prevent stockouts, technology can be implemented to improve inventory planning by collecting and recording historical inventory data to make better inventory replenishment decisions.

By using technology to track inventory and gather insights, you can better prepare for the unexpected, from a delay in manufacturing to a sudden surge in demand.

4. Maintaining customer expectations

Almost all customers surveyed avoid shopping from an online store after one bad experience. 

Customers not only expect fast and affordable shipping, but they also prefer having visibility into stock levels. If a product says it’s in stock on your online store and a customer makes a purchase, sending an email notifying them that items are backordered (or won’t be back in stock) will likely disappoint them.

By integrating real-time inventory management technology, you can better control inventory to meet customer expectations. 

6 ways to improve stock availability

Stock availability requires oversight of the entire supply chain, from forecasting demand to understanding production lead times. 

Many direct-to-consumer (DTC) brands hold back from growing their business due to a lack of supply chain visibility. But with ecommerce continuing to rise, there are several tools and resources available to help DTC brands build supply chain resilience, so they can grow their business faster. 

From technology to processes, here are some of the most actionable ways to improve stock availability oversight. 

1. Use a reliable inventory management system

When it comes to managing your inventory across multiple warehouses, it’s an essential to implement an inventory management system in place that provides both visibility, data, and real-time tracking.

Inventory software helps automate time-consuming inventory tracking tasks, so it saves you time while reducing human error. To help you prevent stockouts, the right software can calculate the ideal amount of inventory you need based on past inventory trends and purchasing behaviour.

However, many online brands prefer not to invest in their own logistics infrastructure and technology, so they rely on a 3PL like ShipBob.

ShipBob offers order fulfilment solutions along with access real-time inventory management tools. Since ShipBob operates a global fulfilment network, you can track inventory across your distribution network at any time, without relying on spreadsheets or multiple dashboards.

“We have access to live inventory management, knowing exactly how many units we have in each location. It not only helps with our overall process in managing and making sure our inventory levels are balanced but also for tax purposes at the end of the year. ShipBob simplified the entire process for our accountants and for us.”

Matt Dryfhout, Founder & CEO of BAKblade

2. Implement demand forecasting

Demand forecasting will never be 100% accurate, but with the right tools and systems in place, you can reduce the number of out-of-stock items, save time, and make better decisions that keep your business running smoothly. 

With clear stock availability oversight, including current levels and past trends, you can decide when to reorder, where to store certain SKUs throughout your network, and when it’s time to run a promotion or a flash sale to deplete old stock.

As your business grows, it can become harder to forecast demand. Many 3PLs like ShipBob offer demand forecasting tools, including advanced analytics and distribution metrics to help you track inventory performance over time. 

3. Use inventory reorder points

Once you have insight into stock availability in real time, you can predetermine inventory reorder points, so you know exactly when it’s time to reorder based on historical trends and forecasting data. 

To calculate reorder points manually, you can use this simple formula:

Reorder Point (ROP) = Demand during lead time + safety stock

Even though the calculation is simple, it can be a time-consuming process to manually calculate reorder points, especially since demand fluctuates.

Fortunately, many inventory apps are designed to help determine an optimal inventory reorder point so you can set an automation notification when inventory is low. 

4. Distribute your inventory

Distributing your inventory across multiple warehouses can make it challenging to keep track of stock availability. But optimised inventory allocation across a network is essential if you want to reach more customers and offer them fast, affordable shipping options.  

When you have customers located across the globe and you have a high order volume, it is recommended that you spread inventory across multiple warehouses. To do so, you will need access to real-time inventory data, so you can strategically store the right amount of SKUs at each location to meet demand.

Distributed inventory at locations closest to your customers will ensure that orders are delivered faster and more affordably. Additionally, in case of an emergency (such as bad weather or warehouse closures), an order can still be fulfiled by another other location as a backup.

“Now we’re at two [ShipBob] fulfilment centres, and being able to have the analytics and see how everything is working together has been extremely helpful for me on the operations end.

It definitely helps me with inventory management and seeing what’s going on. Even though we’ve grown, I haven’t spent more time on the business from an operations standpoint.”

Dana Varrone, Director of Operations at Organic Olivia 

5. Carry out inventory audits

The costs of warehouse staffing, storage, inventory shrinkage, and depreciation costs should be closely monitored and calculated at all times.

By carrying out regular inventory audits, it is possible to make certain that the inventory recorded in the system matches the actual inventory you are carrying. This helps you identify inefficiencies, such as inventory that is selling too slowly or too quickly, so that you can optimise product availability while keeping holding costs low.

However, conducting inventory audits can be time-consuming and difficult to scale is the process is done manually using spreadsheets.

By storing inventory with a 3PL like ShipBob, you don’t have to worry about conducting regular inventory audits, and you still have access to inventory data and insights to maintain inventory control.

“We utilise ShipBob’s Inventory API, which allows us to programmatically retrieve real-time data on how many units of each product are currently stored at ShipBob’s warehouses. We currently use this API to generate custom reports to tie this inventory data into our accounting platforms.”

Waveform Lighting Team

6. Cultivate healthy supplier relationships

Healthy supplier relationships are beneficial as they can help track stock availability, knowing you can rely on your supplier to stick with a consistent delivery timeline. However, manufacturing delays occur often, so it’s always a good idea to maintain a good relationship with multiple, trustworthy suppliers. 

By communicating well with your suppliers, you can better collabourate on order volumes and timing, and negotiate better terms to save on costs. 

ShipBob optimises stock availability for ecommerce success

If you’re looking for a solution to increase stock availability oversight, ShipBob may be able to help. 

ShipBob is a best-in-class 3PL that uses premium, advanced technology that offers full visibility into logistics operations. Once you connect your online store (and other sales channels) with our technology, you can choose which of our fulfilment centre locations to store your inventory in.

Once we receive inventory, orders are automatically sent to ShipBob to be picked, packed, and shipped. With built-in inventory management tools, online brands can split inventory across the globe, forecast demand, and track inventory on hand at each location — all from one dashboard. 

Here are some of the other ways ShipBob’s technology optimises stock availability capabilities.

Set reorder point notifications for your inventory

ShipBob tracks inventory days on hand, so you can pull data and pre-set reorder point notifications for each SKU. This way, you can be automatically notified when inventory hits that threshold and order more. 

We also help you figure out healthy buffer inventory levels so that orders can continue to be fulfiled even in the face of supply chain failures, transportation delays, or unexpected surges in demand without putting too much capital into inventory.

“ShipBob’s analytics tool is really cool. It helps us a lot with planning inventory reorders, seeing when SKUs are going to run out, and we can even set up email notifications so that we’re alerted when a SKU has less than a certain quantity left. There is a lot of value in their technology.”

Oded Harth, CEO & Co-Founder of MDacne

Calculate key metrics for proper inventory stocking

Gaining an understanding and full view of inventory activity and fulfilment metrics is what empowers retailers to make data-driven decisions.

ShipBob’s analytics reporting tool offers access to an easy-to-use dashboard that displays forecasted demand, inventory performance and so much more. You can view real-time product availability, pricing, and even the status of each SKU with just a few clicks across multiple fulfilment locations.

With ShipBob, you will always know which inventory is in transit, how much is available per location, average units sold per days, days of inventory left, when it’s time to reorder, and much more.

“We have a Shopify store but do not use Shopify to track inventory. In terms of tracking inventory, we use ShipBob for everything — to be able to track each bottle of perfume, what we have left, and what we’ve shipped, while getting a lot more information on each order.

The analytics are super helpful. We download Excel files from the ShipBob dashboard all the time and use them to analyse everything from cancelations, to examining order weights, to checking on whether ShipBob is shipping orders on time.

Even the way their warehouse receiving orders (WROs) work for sending inventory is very straightforward.” 

Ines Guien, Vice President of Operations at Dossier

By outsourcing fulfilment to ShipBob, you get access to best-in-class 3PL services with an international fulfilment network and technology that provides stock visibility and real-time insight into your supply chain.

With ShipBob, you easily expand into new fulfilment locations and track all stock availability from one powerful dashboard.

To learn more about how ShipBob can help you manage stock availability and grow your business, click the button below.

Stock availability FAQs

Here are answers to the most commonly asked questions about stock availability.