{"id":4602,"date":"2023-01-03T11:00:00","date_gmt":"2023-01-03T11:00:00","guid":{"rendered":"https:\/\/www.shipbob.com\/au\/blog\/advanced-shipping-notice\/"},"modified":"2025-08-22T02:03:24","modified_gmt":"2025-08-22T02:03:24","slug":"advanced-shipping-notice","status":"publish","type":"blog","link":"https:\/\/www.shipbob.com\/au\/blog\/advanced-shipping-notice\/","title":{"rendered":"Advanced Shipping Notice and EDI 856 Guide"},"content":{"rendered":"\n<div class=\"wp-block-shipbob-blocks-single-toc single-toc\" data-controller=\"blog-toc-controller\" data-action=\"scroll@window-&gt;blog-toc-controller#scrollChanged:passive\" id=\"toc-component\"><div class=\"single-toc-overview\"><p>Table of Contents<\/p><div class=\"single-toc-read-time\"><p>** Minutes<\/p><\/div><\/div>\n<p><a href=\"#h-what-is-an-advanced-shipping-notice-asn\">What is an advanced shipping notice (ASN)?<\/a><\/p>\n\n\n\n<p><a href=\"#h-advanced-shipping-notice-vs-edi-856\">Advanced shipping notice vs EDI 856<\/a><\/p>\n\n\n\n<p><a href=\"#h-what-does-an-advanced-shipping-notice-include\">What does an advanced shipping notice include?<\/a><\/p>\n\n\n\n<p><a href=\"#h-asn-benefits\">ASN benefits<\/a><\/p>\n\n\n\n<p><a href=\"#h-how-to-become-edi-compliant-with-shipbob\">How to become EDI compliant with ShipBob<\/a><\/p>\n\n\n\n<p><a href=\"#h-advanced-shipping-notice-faqs\">Advanced shipping notice FAQs<\/a><\/p>\n<\/div>\n\n\n\n<p>Surprises can be fun \u2014 but not when it comes to <a href=\"https:\/\/www.shipbob.com\/blog\/standard-shipping\/\">shipping<\/a>.&nbsp;<\/p>\n\n\n\n<p>Customers want to know exactly when to expect their shipment, so they can be prepared to receive it. This is especially true for <a href=\"https:\/\/www.shipbob.com\/blog\/b2b-ecommerce\/\">B2B<\/a> customers, as larger shipments require much more <a href=\"https:\/\/www.shipbob.com\/blog\/supply-chain-planning\/\">planning<\/a>. The more information you can give them about their shipment, the better.&nbsp;<\/p>\n\n\n\n<p>An advanced shipping notice is one common way that merchants keep their customers informed about their shipments, so that both parties can streamline their <a href=\"https:\/\/www.shipbob.com\/blog\/supply-chain-management\/\">supply chain management<\/a> and planning.&nbsp;<\/p>\n\n\n\n<p>In this article, we\u2019ll cover what an advanced shipping notice is, how it benefits your business, and how ShipBob can help your ecommerce business become <a href=\"https:\/\/uk.shipbob.com\/blog\/5-reasons-invest-edi-business\/\">EDI compliant<\/a>.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-an-advanced-shipping-notice-asn\">What is an advanced shipping notice (ASN)?<\/h2>\n\n\n\n<p>An advanced shipping notice (or ASN) is an <a href=\"https:\/\/www.shipbob.com\/blog\/edi-shipping\/\">EDI<\/a> document that\u2019s sent from the shipper (usually the merchant) to the recipient containing detailed information about an incoming shipment.\u00a0<\/p>\n\n\n\n<p>This includes details such as the content of the shipment, the number of items included in the shipment, the physical characteristics, and the weight of the shipment.&nbsp;<\/p>\n\n\n\n<p>This information is intended to help the recipient prepare the <a href=\"https:\/\/www.shipbob.com\/warehouse-management\/warehouse-receiving\/\">receiving process<\/a>.\u00a0<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-advanced-shipping-notice-vs-edi-856\">Advanced shipping notice vs EDI 856<\/h2>\n\n\n\n<p>\u201cEDI 856\u201d is another name for an advanced shipping notice. The notice is sent to the recipient through electronic data interchange (or EDI), and therefore has an EDI document code.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-does-an-advanced-shipping-notice-include\">What does an advanced shipping notice include?<\/h2>\n\n\n\n<p>The specific contents in an advance shipping notice may vary depending on each party\u2019s requirements and the needs of the transaction.&nbsp;<\/p>\n\n\n\n<p>However, most ASNs contain the following key details:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Order number<\/li>\n\n\n\n<li>Shipment number&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/www.shipbob.com\/blog\/ship-date\/\">Shipping date<\/a><\/li>\n\n\n\n<li>Expected delivery date and time<\/li>\n\n\n\n<li>Ship from and to information (including addresses)<\/li>\n\n\n\n<li>Item details and quantity<\/li>\n\n\n\n<li>Physical characteristics (type of packaging used, etc.)<\/li>\n\n\n\n<li><a href=\"https:\/\/www.shipbob.com\/blog\/floor-loaded-vs-pallet-loaded\/\">Pallet<\/a> codes<\/li>\n\n\n\n<li>Shipment tracking details (tracking number, BOL number, etc.)<\/li>\n\n\n\n<li>Packaging details&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/www.shipbob.com\/ecommerce-shipping\/carriers\/\">Courier<\/a> information<\/li>\n\n\n\n<li>UCC 128\/<a href=\"https:\/\/www.shipbob.com\/blog\/gs1-system-of-standards\/\">GS1 numbers<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-asn-benefits\">ASN benefits<\/h2>\n\n\n\n<p>Advanced shipping notices are helpful for both buyers and sellers. Here are some of the key benefits of EDI 856 transactions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-increases-supply-chain-visibility\">Increases supply chain visibility<\/h3>\n\n\n\n<p>Customers want to know what\u2019s happening with their orders \u2014 both for peace of mind and for planning purposes. <\/p>\n\n\n\n<p>By keeping buyers informed about upcoming deliveries, advanced shipment notices create more <a href=\"https:\/\/www.shipbob.com\/blog\/supply-chain-visibility\/\">visibility in the supply chain<\/a> and enable customers to plan their labour and inventory needs more accurately.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-increases-inventory-and-order-accuracy\">Increases inventory and order accuracy<\/h3>\n\n\n\n<p>Advanced shipping notices provide details that can help customers track their incoming inventory, and improve <a href=\"https:\/\/uk.shipbob.com\/blog\/inventory-accuracy\/\">inventory accuracy<\/a>.&nbsp;<\/p>\n\n\n\n<p>An ASN gives the buyer a clear idea of when they\u2019ll be receiving inventory replenishments, and which items are or aren\u2019t included in the shipment. <\/p>\n\n\n\n<p>This helps them get a better picture of their inventory status, so they can manage their <a href=\"https:\/\/www.shipbob.com\/blog\/inventory-levels\/\">inventory levels<\/a> accordingly and make more informed decisions about restocking, forecasting, and <a href=\"https:\/\/www.shipbob.com\/blog\/inventory-allocation\/\">inventory allocation<\/a>.&nbsp;<\/p>\n\n\n\n<p>Additionally, once the customer receives the shipment, they can compare what they\u2019ve received against the details of the ASN to look for any discrepancies. This makes it much easier to spot any mistakes, and helps keep inventory system records accurate and up-to-date.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-improves-order-management-and-accuracy\">Improves order management and accuracy<\/h3>\n\n\n\n<p>Because ASNs are sent using EDI, information isn\u2019t entered manually. Instead, key data is pulled directly from the order and its related shipping documents, minimising the risk of human error and improving <a href=\"https:\/\/www.shipbob.com\/blog\/order-accuracy\/\">order accuracy<\/a>.<\/p>\n\n\n\n<p>Sending an advanced shipping notice also creates an electronic paper trail for your shipments. As such, it can help you to better prevent or sort out any discrepancies or miscommunications between you and your trading partner over orders in the future.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-asn-procedure\">ASN procedure<\/h3>\n\n\n\n<p>Typically, the seller sends an advanced shipping notification to the buyer as soon as the order is ready for shipment. The ASN gets verified through a Receiving Open Interface, and subsequently changes in-transit inventory levels.<\/p>\n\n\n\n<p>The ASN contains all the essential information about the shipment \u2014 such as how many items and cartons are included, how they\u2019re packed, and how much they weigh \u2014 which the buyer can use to set aside necessary space in their warehouse and coordinate receiving.&nbsp;<\/p>\n\n\n\n<p>Once the shipment arrives at its destination, the buyer compares the <a href=\"https:\/\/www.shipbob.com\/blog\/physical-inventory\/\">physical goods<\/a> against the ASN to check for any discrepancies.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-become-edi-compliant-with-shipbob\">How to become EDI compliant with ShipBob<\/h2>\n\n\n\n<p>EDI transactions and communications can get confusing. For merchants new to B2B, or looking to simplify <a href=\"https:\/\/www.shipbob.com\/ecommerce-fulfillment\/omnichannel-fulfillment\/\">omnichannel fulfilment<\/a>, ShipBob can help.<\/p>\n\n\n\n<p>ShipBob\u2019s B2B fulfilment suite for <a href=\"https:\/\/www.shipbob.com\/product\/retail-distribution\/\">retail distribution<\/a> and <a href=\"https:\/\/www.shipbob.com\/product\/retail-dropshipping\/\">dropshipping<\/a> makes it easier to maintain EDI compliance, and exchange data quickly and accurately with your trading partners.&nbsp;<\/p>\n\n\n\n<p>ShipBob is EDI compliant with dozens of major retailers \u2014 including Target, Macy\u2019s, Nordstrom, and more \u2014 enabling ShipBob to fulfil and ship your <a href=\"https:\/\/www.shipbob.com\/blog\/wholesale-ecommerce\/\">wholesale<\/a> and dropshipping orders with speed and ease. <\/p>\n\n\n\n<p>Data from each purchase order is also automatically pulled into the ShipBob dashboard, where you can manage and monitor all your orders (including DTC channels).&nbsp;&nbsp;<\/p>\n\n\n\n<p>Altogether, ShipBob\u2019s automations and omnifulfillment solutions allows for faster <a href=\"https:\/\/www.shipbob.com\/blog\/automated-order-processing\/\">order processing<\/a> and fulfilment, with streamlined and fully-compliant EDI communications. With ShipBob as a partner, you can fulfil any kind of order more quickly, accurately, and reliably.&nbsp;<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-style-blog is-layout-flow wp-block-quote-is-layout-flow\">\n<p>&#8220;Selling on marketplaces is challenging enough, and ShipBob\u2019s ability to service both D2C and B2B has enabled us to build more consistent procedures and practices across our different sales channels. Along with Chewy, we\u2019re also fulfilling orders through Amazon, as they are the two biggest online pet sales channels in the US. <\/p>\n\n\n\n<p>We utilise ShipBob\u2019s EDI solution that is connected to our 3rd party EDI platform SPS Commerce for our Chewy orders, and when we don\u2019t ship directly to Amazon, we rely on ShipBob\u2019s direct integration with Amazon for FBA orders. We\u2019re even exploring additional channels that ShipBob supports, such as Walmart.com. <\/p>\n\n\n\n<p>Being an omnichannel brand is critical for us, so we can reach more pet lovers from more places. We\u2019re glad that ShipBob helps us keep up with demand from all the places we reach our customers.\u201d<\/p>\n\n\n\n<p><em>Stephanie Lee, COO at <a href=\"https:\/\/www.shipbob.com\/blog\/petlab\/\">PetLab<\/a>&nbsp;<\/em><\/p>\n<\/blockquote>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.shipbob.com\/b2b-quote\/\">Request b2B Fulfilment Pricing<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-advanced-shipping-notice-faqs\">Advanced shipping notice FAQs<\/h2>\n\n\n\n<p>Below are answers to the top questions about advanced shipping notices.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-who-issues-the-asn\">Who issues the ASN?<\/h3>\n\n\n\n<p>The advanced shipping notice is issued by the shipper, which is typically the seller or supplier who is sending the goods to the buyer.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-do-i-get-an-advanced-shipping-notice\">How do I get an advanced shipping notice?<\/h3>\n\n\n\n<p>If you\u2019re the shipper, you can get an advanced shipping notice by generating it with <a href=\"https:\/\/www.shipbob.com\/edi-fulfillment\/\">EDI-compliant fulfilment<\/a> software. If you\u2019re the buyer, you receive an advanced shipping notice from the seller who is sending you your shipment.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-can-shipbob-help-with-asn\">How can ShipBob help with ASN?<\/h3>\n\n\n\n<p>ShipBob provides an EDI-compliant fulfilment solution that allows you to automatically collect relevant order and shipment data that can be used to generate an advanced shipping notice.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn what an Advanced Shipping Notice (or ASN) is, and how the EDI transaction can benefit buyers and sellers in ecommerce. <\/p>\n","protected":false},"author":194,"featured_media":4603,"parent":0,"template":"","meta":{"content-type":"","inline_featured_image":false,"footnotes":""},"blogcategories":[7,9,11],"class_list":["post-4602","blog","type-blog","status-publish","has-post-thumbnail","hentry","blogcategories-fulfillment","blogcategories-logistics","blogcategories-order-management"],"yoast_head":"<!-- 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